Ways to Save Time During Crunch Week at Work

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I know my blog regulars are about ready for quarter end and year end to literally END so I’ll quit talking about it, worrying about it and obsessing about it. I’m with ya. I even overheard a superior saying “I’m so ready for this month to be over”. I think we all are. The end is near and boy, is it! I think the excitement of the deadline date itself approaching is giving me happiness instead of fear because one way or the other – finished or not – at least the deadline will be here. Zippo -dead and done! The obsessing and worrying will be over. Que Sera Sera! Then I will feel like I can live my life again to some degree.

As mentioned, I don’t really have time to put extra duties of month end, heaven forbid year end, into my already busy schedule, but yet there it is. It is the same for all of us in our department at least, that I can see. I’m not sure what the others tricks are to being able to accomplish the feat of the dreaded time crunch each year, but here’s mine.

Saving Time During Crunch Week

  • Eat breakfast at the desk while reading the mornings first emails, getting work desk set up, etc.
  • Eat lunch at the desk – and while a quick break is probably necessary and mentally healthy, avoid going out for lunch as it takes extra time – time you don’t really have driving there and back.
  • Wear less make up or even no makeup. Use that time at your desk. It may have its downside of not feeling like you look the best, but if your goal is to get things done and not impress people it’s time to pull that one out of the hat as we are in dire straits here.
  • Really pull the plug and let the hair go! Pony tails if you can or barrettes! If it’s clean don’t worry about it, we are still taking our showers here. You can go for pomp and circumstance later and people will notice you can fix up. People will also notice “oh she’s going through a rough patch” lol lol by your lack of attention to self and that is ok. Perhaps they (company and coworkers) should notice and should realize what you go through for the teams sake!!!!!!!!!
  • Put off personal appointments, goals, and projects until later. I didn’t make any of my own doc appointments in January. Of course I can’t ignore the ones for my Mom so I had those. And if it had not been my grandson’s 1st birthday I wouldn’t have taken those 3 PTO days to travel to Texas. But when it’s not family responsibility – put off what you can. I even put a LOT of my personal goals, to do’s, projects on hold because I knew I’d be exhausted coming home and also would have less free time. But it is important to have one fun thing to do each day if you can – like reading a chapter in a book, watching a quick TV show, so you don’t feel like your life is totally obliterated during crunch week.
  • Prep and pump up your immune system, take vitamins, drink water, wash hands, use sanitizer, eat better, do preventative things for your wellness. How does this save time? You might avoid the flu taking you away from work, or having to work WITH the flu which Lord knows we’ve all done out of fear of otherwise not getting things done!
  • Put off all non-essential work duties! I protect crunch weeks with all my heart and soul! I have a list of things I need to do once crunch time is over. It’s a massive build and may take me til next QE to do it all.
  • Stay a bit longer, come in a bit earlier, take less time for lunch or all of the above. Just add a few or a lot of extra minutes each day and that really helps to get through the “list of many’s”.
  • Having supplies handy at work (whether it’s work supplies, water, snacks, etc.). Any time spent looking for supplies and work needs just sucks time away from accomplishing things.
  • Do as much of your tasks as you can ahead of the crunch time. Calculating things up, looking up information, organizing information. I’m limited with quarter end/year end as I can only do most of it after a certain payroll date.
  • Rally around those that you need help or information from that impacts what you are doing. I try to ask, beg, plead, remind others when I need info from them – in advance instead of the last minute. So that we are not left scrambling. Guess what? We usually are scrambling anyway. For example, there’s still info I’m waiting on right now as the week closes in. But at least you have tried right? There is a lot of information I have received though just by asking. I didn’t get it all yet, but I got a lot of it and I’d be more behind if I hadn’t asked.
  • Wear easy comfy no fuss clothes. Aside from the comfort it will bring, there is no ironing, primping, and fixing and fussing involved. Just throw it on and go. You can fix up later. lol
  • Try not to have too many conversations that are not productive. I love to say “hello” and “how was your weekend?” and answer back and I do it anyway. But it is a way to save time during crunch week – keep it short. After crunch week you can go back to being more friendly and caring at the coffee center, hallway, or bathroom sink and discuss grandkids, life’s woes, and how’s momma and ‘nem!

I could add to this list to give up blog time and donate that time to work each morning, but nahhhhhh, I think I’ll claim and keep SOME of my personal time as my own. I’m probably already some sort of “bear” during crunch weeks and we don’t want me to be more of one. It gives me a sense of having something in my day I like to do during crunch time. But if I can tame the bear in me from having to rush around like a chicken with her head cut off and can just be silent and work – that saves time. Right? So maybe I should put “be sure and do your blog entry or a fun thing on the list so you are not a bear” because it’ll save time complaining and being negative, lol!

Ya’ll have a good one and leave any suggestions you want to add. I’m sure there’s room for more.

UPDATE:

Daughter Katy is feeling better from recent dehydration and stomach flu/illness/food poisoning (we don’t really know). Fluids and IV helped her feel better along with nausea meds. She was able to nibble some yesterday. So prayers for her and also prayers for grandson Little Roo who is transitioning from formula to regular milk and having some throw up episodes. Hard to know if milk or if he had a virus too, except that he doesn’t act like he felt bad at all. So as a Mom it’s hard to know what to do and especially being sick herself. So prayers for them. It’s been a rough patch.

Progress at Work, A Death in the Family, Another in the Hospital, and Building Up the Immune System

We had the prettiest sunrise yesterday morning! And I got to enjoy it all the way to work. It was very quiet at work yesterday and had done a lot of my payroll duties yesterday at home so I had a chunk of the day to finish up withholding returns for both businesses, including the Oregon “all in one’s” for both and including the STT taxes for Oregon for both company’s. I am almost through with unemployment returns for one side of the business and have to do it now for the other. Then I can begin working on the year end reporting for all states. I think there are 26 states or something like that. It’s the bigger ones that are the problems – where you have to hand enter a w-2 in its entirety – I think Oklahoma is the worst, lol. But I have to stop to do payroll and the weekly taxes for this week so they won’t be late.

The irony of this payroll is that it is month end again, lol. I’m rolling my eyes because it seems to never end, lol – but I have until Feb 15th to get that monthly withholding payments done and it goes fairly fast. At least now I’m starting to feel some relief but there is still a lot to do and it is still questionable as to whether it can all be done by Feb 1st, even working on the weekend, but we will see. I’m not even sure that if I didn’t have payroll whether I could even get it done or not. There is just not much time in my week normally to work on extra things so why would there be now? lol But I will at least have the returns done 2/1 and should have quite a bit of the annual reporting done by 2/1. I predict there will be some left to do but we’ll see. I’m trying to accomplish the goal. I was happy being in my office yesterday and so glad I didn’t have to waste a day being at a legal meeting downtown. It’s just so much easier working in my office than from home in my temporary set up.

Meanwhile I learned that my 1st cousin has passed and on line I saw the funeral was a graveside service about an hour and half away from us in the middle of the day. She was a generation older than me and our families have not hung out really since I was child. We really only saw them at family funerals which is kinda sad. I’m not going to be able to go. I thought if there had been an evening visitation that we might try to go if it was late enough where I didn’t have to leave early from work. I’m sure Mom would have liked to go but after talking with her, she said “no we are just too far away”. And with that variant virus so rampid I guess the simpler the service the better. So that is some pressure off. I was afraid Mom would be bitter and hold it against me for not taking her. So I’m relieved that she was not expecting to go. I am glad because I don’t want to lose my job and I’ve had to take off for so much already and still much to come as I will be needing to make some of my own appointments this year too. Unfortuneatly “cousin” is not on the funeral excused list, either. So I will send a card of sympathy to my remaining cousins and George and I plan to donate to the American Diabetic Association (whatever was listed in the funeral notice). I’m quite fond of Lynn, who is more my age. And I want to reach out to her for the loss of her sister. I’m sad and I’m also sad that our families did not hang out more. People grow apart for various reasons through the years. We all know how THAT goes. I’m of the mind that if you don’t see people while they are living, it sucks to go see them after they pass. Sorry but just a weird thing that kept going through my mind yesterday. I know we need to be there for those that remain, but it’s just sad that extended family ignores each other until there is a death. I guess our world is just so huge and explosive with so much going on that there is not the time to spend with all the people you would like to. And no one ever cared enough to do family reunions to tie us together so we end up not even knowing who our extended family is anymore. It’s really sad to me.

Coming out of the neighborhood.

Driving over the lake.

So I worked late and got home and George fixed a soup and sandwich for us as I showered and changed and put on warm PJ’s. We sat into watching the 3rd show of Ozark for this new season that released. And we get a call from Katy. She has been throwing up and sick from food poisoning or some thing. And was dehydrated and almost passing out, so Cody took her to the hospital and she was put on IV and given nausea meds. She began feeling better immediately once she had liquids. She can dehydrate so fast. She is frustrated as they have all been sick over and over again. River had also been throwing up some in the last day or so but seemed fine otherwise.

So I am thinking that they need to boost their immune system. I know that being around kids in school and day care exposes one to everything the community has as it is such a collection of germs from all over the place. As a woman and to build up immunity, what would you take in vitamins and supplements to get well? I want to suggest these that I take:

*Vitamin D – this is one thing that really makes a difference. My legs and body get really week when I’m low. A shortage of Vitamin D can impact a lot of things.

*Zand Naturals, Immunity Gummies which has Elderberry and Zinc (on Amazon) – Just gives an extra boost.

*Vitamin C. I don’t drink juice and probably don’t eat enough fruit but I think this has helped some.

*Vitamin B Complex – Oh my gosh. This is my feel good pill right here. If I don’t have enough B’s I get emotional, nervous, and anxious (I know I know I’m always anxious, lol) but seriously it’s on steroids if I don’t have this. There is certain brand I use that works and has a veggie capsule so it will actually get in your body.

The rest is just trying to get in some greens and fruits and eat healthy nutrition including a lot of protein. Sometimes even a spoonful of peanut butter can get me through til I can get something better.

Do you have any suggestions for Kate? She reads the blog and she will read your answers. I’m worried about her. She is home now after being able to keep sprite down.

So pray for them all out there in TEXAS. They are having a rough time trying to keep everyone well. But I’m thinking it’s time for Katy to work on the immune system. And see if it won’t help. It’s frustrating to me to be so far away and can’t run over and help with River. But someone came over while they went to the hospital. I just pray she feels better today. And I know she feels like she can’t miss work either. But she will need her rest and to get better.

Ok off to get ready for work and get payroll done. Ya’ll take care!

Choosing Happy and Finding THAT ONE THING that Makes Your Day Feel Worthwhile

I have this “Choose Happy” hanging in my laundry room, where I actually spend a chunk of my time. It spoke to me yesterday. This week we are in now is THE last week of quarter end, year end. In a normal quarter end it is bad enough but year end is quarter end on steroids x 2 and multiplied by life’s curve balls = the reason why I call it “impossible”. Normally impossible is not in my vocabulary. But the month of January is very persuasive in thought and action and is convincing me otherwise.

Regardless, I have fought with myself nearly every day but as I near the deadline my attitude, my resolve, and my determination are on very shaky ground. My immediate thought this morning was that I should not talk to anyone for a week because I would do nothing but complain. And it is true that I will probably just not do a lot of talking this week.

My second thought was that every day of this last crunch week, I need to just do THAT ONE THING that is going to make me feel like I have a life that day. Just THAT ONE THING, so that I can go on and choose to be happy for that day, and feel less like a robot checking off eternal boxes that never seem to end.

While everyone else in the universe was enjoying their Sunday afternoon and evening, I was working. But after I packed up my “suitcase” of work, and before dinner, I decided to find time for THAT ONE THING that would make me feel like I’m am my own person and able to something I want to do. So I downloaded another song from Epidemic Sound – not just a download but picking it out. That was a big deal to me.

So now I have the two songs that will be on Roger’s tribute. I still need about another two hours of editing to make it viewer worthy. And that will be one of my first projects in February among the big list, unless somehow I find some surprise time or make it THAT ONE THING I get accomplished each day.

I will confess though that going to Walmart yesterday could have been my second thing. I know it sounds hilarious but just to have time to go to a grocery store, walk the isles, and pick out food we love and look at things was a delight. And it was a huge morale boost to have food in the house again that was fresh, food in the fridge, and not just frozen meats, canned goods, and crackers with nothing to put on them. ha. Finding something to eat in a hurry like we have been in, has been – bland or non existent.

So I’m trying hard to be content during the impossible week. And I guess each day I’ll do THAT ONE THING (which has to be a quick thing). All this week, I am choosing to still have my hour in the mornings. IF I don’t have that my sanity will leave the building. I’m already going to be tough to be around this week. So I’m trying to curb my talking so that the truth does not come out about how insane this line up is for IMPOSSIBLE WEEK.

I started to take a pic of my check list – of all the withholding returns, unemployment returns, and all the w-2 reporting for both of our companies that I do but I guess that would be “too much” to share. And you wouldn’t believe it anyway. I will try to get everything done this month but I’m not sure it is going to happen. My week is only built to have a few hours to work on taxes as most of it goes to payroll and at the year end there is just so much extra and no time allotted for it for one person. This year I’ve had extra on me with Mom and family responsibility time such as a grandson’s first birthday that we would not miss, and not to mention all the snow, and working through being sick with some flu like thing. It’s taken about a week or more from me in total and that did not help my work’s cause. lol. I’ve tried to make up all the time. And I’ll be giving it my best shot this last week to get it done. And I’ll be finding THAT ONE THING each day to do (besides my morning personal hour) to make me feel like something in the day is on my own agenda. No Mom responsibilities this week. That I am aware of. We gave her half our week last week in spare time. She should be good.

I will try to post something each day but there could be some missing days if I choose to work on video. So in case I’m not here, have a great week ahead, CHOOSE HAPPY, if not speak little, lol and find THAT ONE THING that makes your day worth while.